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5.4 Where the local assessor is unable to address the concern satisfactorily, they will refer this to the Health and Safety Team for further assessment.

5.2 When completing the training and assessment, employees should consider this in the context of their main workstation/work area.

5.7 Where a user requires additional equipment/furniture to facilitate hybrid working, they must speak with their line manager regarding the options.

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2.3 Whilst hybrid working is not classed as home working, the University will make all reasonable efforts to support staff to work appropriately when not on site. Where this is not possible, staff will be able to work at a workstation on site.

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2.2 Where staff are contractually designated as ‘Home Workers’, their home environment will be classed as a workstation (as per the below definition) and appropriate provision will be made.

5.5 Where there is a health component that is affecting or being affected by DSE usage, the local Health and Safety lead will recommend to the line manager that the employee be referred to the Occupational Health Department for an opinion.

3.1  Display Screen Equipment (DSE) is defined as ‘any alphanumeric or graphic display screen, regardless of the display process’. A display screen usually forms part of a computer showing text, graphics or numbers, i.e. desktop, laptop or smartphone. The definition also applies to display systems such as microfiche and CCTV.

5.9  The Health and Safety Executive has established minimum requirements for workstations as outlined in the DSE regulations. These apply to all elements of the workstation including furniture, software and environmental factors. Further details of these requirements can be found in Appendix 1.

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5.12 It is advisable to take short, frequent breaks away from DSE work rather than occasional longer breaks. Breaks include undertaking non-DSE related work activities, e.g. a 5-10 minute break after 50-60 minutes continuous screen and/or keyboard use will be more beneficial than a 15-20 minute break every 2 hours. If possible, breaks should be taken away from the DSE workstation, to allow the user to stand up, move about and change posture.

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5.11 Whenever possible, jobs using DSE should be designed to consist of a mixture of screen-based and non-screen-based work to prevent fatigue, eyestrain, musculoskeletal conditions such as backache and mental demands. Breaks or changes of activity must be included in working time.

5.3 On completion of the DSE self-assessment, where concerns are identified that cannot be resolved by the individual employee, the local DSE assessor will undertake a further review of the concerns raised.

5.10 The awareness and assessment must be repeated at least every 3 years to ensure good working practices are maintained.

3.3 DSE User means any employee who habitually uses DSE as a significant part of their normal work. The Regulations apply to users whether they are employed to work at their own employer’s workstation or hot desk, or at a workstation at home (contracted homeworkers only).

5.1 All new staff are required to undertake DSE training and complete a DSE assessment of their work station. This training is mandatory and completion is a requirement of successfully completing the probation period.

1.1 This document outlines how Oxford Brookes University (OBU) will comply with the Health and Safety (Display Screen Equipment) (DSE) Regulations 1992 (as amended 2002). The document provides the University procedure which is applicable to all Faculties and Directorates and has detailed guidance in order to manage local arrangements.

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5.13 The majority of OBU employees have control over their own work and will be able to organise their time to ensure sufficient breaks.

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5.6 It is recognised that working in a hybrid manner means it is not practical to undertake an assessment for every type of possible working environment/location. Rather the training and assessment is intended to provide the employee with sufficient information to be able to undertake a ‘dynamic’ assessment of the workspace and make the required adjustments to meet their needs. Where this is not possible, the employee should raise with their line manager/local DSE assessor.

6.2 The training and assessment will be refreshed every 3 years or sooner should there be a significant change in the use of the DSE such as office relocation, or health is being affected.

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5.14 All DSE Users are entitled to an eye test, funded by the University, when requested. If corrective spectacles are needed solely and specifically for DSE use the University is obliged to pay. (Please note Agency workers should request eye tests and corrective appliances (if required) from their Employment business/Agency).

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6.1 All DSE users are required to complete a DSE-eLearning course which will also include a self-assessment of DSE use. The course covers the following areas: